How to Select a Reliable Legal Transcription Provider
Law enforcement agencies, lawyers, insurers, and other similar entities may require immediate access to vital paperwork concerning specific legal cases. These organizations usually engage skilled real-time reporters for help transcribing their legal video or audio files into a form that’s easy for their personnel to consume. You may need professional transcriptionists to help with deposition reports, courtroom proceedings, or out-of-court arbitration so you can quickly proceed to the next step. Other typical applications of transcription expertise are public inquiries and medical board cross-examinations.
Here are tips for choosing the ideal court reporting firm from the many provides you can find online today.
Sometimes, spotting a reliable court transcription agency may be as straightforward as finding out about your colleagues’ most preferred provider. So, start by seeking honest views from their previous customers while paying close attention to both the pros and the cons. Usually, referrals provided by colleagues are some of the most reliable ways to hire a transcriptionist as they give a more accurate feel of a provider’s reputation in your professional community.
In certain uses of legal audio or video transcription, all pertinent files must be treated with discretion. For instance, the police want guarantees that any case files in the hands of a third party are not shared with any other entity. Thus, if somebody is recommending a certain transcriptionist to you, let them give an assessment of how competent the provider is when it comes to protecting confidential legal material.
In case of extremely sensitive information, the best court reporting firms assign the transcription responsibility to only accredited staff. Still, recipients of transcription services may favor a provider that carries out exhaustive pre-hiring background checks and fingerprints its personnel as additional measures to ensure utmost confidentiality.
You’re better off starting with at least three referrals and then trimming the prospects to one. C heck out each of the prospective providers’ website. Based on particular website elements, you can assess the business’ professionalism. Does the website boast a standard design with pages that carry recent content? Additionally, is the site functioning optimally in all aspects, including navigation icons and registration forms? Keep looking and determine if the agency has symbols of trust, including the Better Business Bureau. Is the agency a member of a local or national professional body?
Equally important, obtain samples of previous transcriptions and see whether the video or audio content matches the text. You may find such files on the provider’s website, or you could ask them to email some electronic copies.
Following the above steps, it’s relatively easier to identify a court reporting transcription provider who does a great job right away!